The following grant/contract forms are available in Word, Excel, and/or in PDF format. You may save this file and fill out the form on your computer.

• Grant and Sponsored Programs Educational Grant/Scholarship Form (Word)
  Required to process any educational/scholarship waiver expense (usually for tuition and fees) against a grant for its grant participants only (grant employees excluded). A Residency Information/Application for In-State Tuition form must be submitted with the tuition waiver request.
• Grant Authorization to Pay Form (HTML)
  Authorizes the release of payment to the faculty member for completed work on grant/contract related activity.
• Grant Contingent I Employment Contract (Word)
  Employment grant contract required for a temporary worker employed less than six months.
• SU Grant Contract Faculty - Supplemental Contract (Word)
  Stipend payment to regular PIN faculty member for grant/contract related work; the grant authorization form must also accompany a faculty supplemental contract.
• GSR Request for Services (Word)
  Form required to request GSR to complete paperwork for the principal investigator.
• Faculty Supplemental Services Agreement Grants
  Updated 10/22/12, the faculty supplemental contract must be completed by faculty who receive stipend payments for work completed on grant activities.

Forms Created by GSR-FGMO

1 The Contingent II Grant Employment Contract (Exempt and non-Exempt) form is only available in the GSR-FGMO. GSR-FGMO normally prepares and completes this form before any signatures.

2. The Student Employment Contract must be ordered from Support Services.

The following forms are available on the SU Procurement or Accounts Payable web sites as indicated; you can click on the form name to take you to the appropriate web page.

• Payment & Approval Form for Honorariums, Consultants, and Entertainers ($5,000 or less) (HTML)
  
  Required for use as consultants and entertainers (e.g. speakers, trainers, etc.).
• Requisition for Honorariums, Consultants, and Entertainers (greater than $5,000) (HTML)
  Required for use as consultants and entertainers (e.g. speakers, trainers, etc.).
• Travel Conference Registration Purchase Order In-State Conferences (only) (Word)
  Required for use when requesting conference registration payment, in-state only.
• State of Maryland Expense Account (HTML)
  Use for reimbGSRement of grant/contract related travel expenses and other miscellaneous expenses to be reimbGSRed.
• Request for Out-of-state Travel (Excel)
  Pre approval form required for all grant/contract related out-of-state travel (excluding Washington, D.C.).
• Requisition for Commodities/Supplies and Services (HTML)
  Request for the purchase of grant related commodities/supplies and services.

Other employment forms listed below are available on the Human Resource web page.

• Dual Employment Form (Word)
  Form required by multiple supervisors before employee can work/earn funds from two distinct funding sources. [Note: Any grant employees requesting dual employment must have approval by GSR/FGMO before submission. In addition, other grants regulations may apply. Please contact the GSR-FGMO.]
• Personnel Requisition Form (Word)
  Form needed to request new/replacement employment position under an approved grant budget.
• Position Description (PD) Form (Word)
  Form needed to collect information about a new exempt staff position. This form is required when submitting a new employment contract.
• Position Information Form (Word)
  Form needed to collect information about a new non-exempt staff position. This form is required when submitting a new employment contract.
• I9 Certification Form (PDF) - listed under Recruitment/New Hire Process
  Required for all new employees or employees with a break in service (to be completed on first day of employment).
• W-4 Form (PDF)
  State of MD required tax form in order for setup on payroll systems and to update /change personal deduction amounts for federal and state withholding.
• Direct Deposit Form (PDF)
  Form needed by State of MD to initiate direct deposit for earning directly to checking account.
• SU Policy Sign-Off Sheet (Word)
  Required for all new employees or employees with a break in service (acknowledges receipt of State of Maryland Substance Abuse Policy, SU Sexual & Other Discriminatory Harassment Policy and SU Procedures for PGSRuing Complaints of Sexual & Other Discriminatory Harassment).
• Employee Data Sheet (Word) - listed under Employment Contracts
  Required for all new employees or employees with a break in service.

[The above listed paper forms are required to be completed and processed for any grant/contract related activity employing staff. Currently, the GSR-FGMO completes the appropriate forms and meets with newly hired employees for form(s) signature and explanation of contract and all other related benefits and paperwork.]

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