What is expected in the “Objective and Implementation Plan” section?
This is the big picture for the project and should answer: “what are you doing and how will you do it?” The following items must be considered for a project, not all items are applicable for all projects. However, if these questions are not adequately answered, the project may be denied or delayed for a presentation.
Describe the project objective(s) and what will be accomplished by the objective(s).
Describe the details of how each objective will be achieved. These may be listed as steps or goals, with anticipated timeframes for each.
How will this project be implemented…who does what?
If this is a long-term project, who will take over the project? Verify who will accept that responsibility and name them or identify the group. Where will it be stored or how will it be maintained?
Can success be measured or verified? If so, describe what is planned. Remember, any surveys must be approved by the Institutional Research Board (IRB) for human subject research, and can take several weeks before it can be administered.
If you are proposing the purchase of specific equipment or materials to construct something, include supplier information and images from a website or comparable information. Purchasing may require quotes from several vendors, depending on the purchase price.
What is expected in the “Is this project related to the current priorities if the Campus Sustainability Committee?” section?
This is the project justification section and should answer: “why is this project important?” Describe the relationship between the project objectives and the goals of the Climate Action Plan.
What is expected in the “Does this project have a financial payback?” section? This varies by project, but if the project will reduce utilities or some other type of savings, you should discuss the savings. If the estimated savings can be calculated, the project cost divided by the amount saved per year is the number of years for a payback.
What is expected in the “Deliverables” section?
This should answer: “what will be delivered by this project?” Develop a bullet list of everything resulting from the project. This may include equipment, research, event participation, website information, signage, etc. This will become a checklist of what will be expected at the conclusion of the project. The project will not be considered complete until all items are fulfilled. Most projects are expected to participate in the Earth Week event (typically April 22 week) as a table display or poster session. Submittals must include a description of how the results of the project will be reported to the committee. The report format may vary and may range from a brief description of the project experience to a report of findings from a research project.
What is expected in the “Budget” section?
This should answer: “how much do you need and what is the detail of each expense?” Describe each expense and be sure that the costs are based on quotations from suppliers, service contractors, or manufacturers, as applicable.
Be sure the itemized costs list a shipping value as quoted from the supplier(s).
When you discuss your project with any affected department, determine if tools or some supplies might be available. These funds should not be used to purchase items that are available for loan.
Remember to be thorough because once the project is approved, it is expected that you will complete it within the budget you proposed.
If matching funds are secured for the project, please mention that amount in this section and illustrate the impact on your budget. A commitment letter from an outside organization or an email from a chairperson or dean is sufficient documentation.
Remember to get accurate pricing for your project. This may require contacting a vendor and requesting a quote which will include shipping costs to campus receiving. Be sure to discuss your project with the vendor. They will usually assist with identifying any related items to complete your project and are also helpful in selecting the best item for the intended function.