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Applying for a Green Fund Grant

1. Develop a Green Fund Project Idea

Download the Grant Application.

The Salisbury University Green Fund is intended to further environmental sustainability at Salisbury University by providing funding for student and faculty driven projects. Projects may include, but are not limited to, natural resource conservation, energy conservation, carbon emissions reduction, recycling and waste reduction, and education and outreach initiatives. (Link to past projects.) Educational and outreach projects are eligible so long as they clearly encourage sustainable behaviors and/or support the goals identified in Salisbury University’s Climate Action Plan.  

Current students, faculty and staff of Salisbury University may apply for funds.  Students may apply for funds on behalf of a student organization or to fund their own projects.  A student applicant must have a faculty or staff advisor for his/her project. Similarly, staff and faculty applicants must have student participation in order for their application to be considered.  The roles of the students must be clearly defined on the faculty / staff application.

When developing a project, keep in mind that projects must be completed within one year from the date that funding is allocated. Multiple-year projects will be considered, but only one year of funding will be awarded per successful application. Additional years of funding will require re-submission each year. At the end of a project, all deliverables outlined on the grant form must be documented and submitted to the Green Fund chair.  It is the responsibility of the primary contact and the faculty/staff to fulfill those obligations. 

2. Garner the Necessary Campus Support for the Project

Determine if the project requires the involvement of and the approval from any campus departments. If so, contact the supervisor of that department and discuss your project idea.  From this discussion, verify that the project is feasible and make modifications to the project plan if needed. The affected Department’s supervisor must approve the project by signing the Green Fund application form; otherwise, the application will not be accepted.

If the project involves plantings, landscaping or recycling, contact Physical Plant - Horticulture & Grounds.

If the project involves changes to facility equipment or infrastructure, contact Physical Plant - Building Trades

If the project requires the reservation of a space for hosting an event, contact Facilities Reservations.

If the project requires network or other technological support, contact Information Technology.

If you are unsure about this step, email the fund chairperson,  wxshelton@salisbury.edu.

3. Complete the Application

The “Objective and Implementation Plan” section:

In this section, provide a clear overview of the project. Your narrative should answer the question “What are you doing and how will you do it?” Your narrative should:

  • Describe the project objective(s) and what will be accomplished by the objective(s).
  • Describe how each objective will be achieved. These may be listed as steps or goals, with anticipated timeframes for each.
  • Explain how the project will be implemented. Who does what?
  • If this is a long-term project, identify who will take over the project in the future? Verify the acceptance of that responsibility, and name the person or identify the group. If there is equipment or materials involved, where will they be stored or how will they be maintained?
  • Can success be measured or verified? If so, describe the metric and what is planned. Remember, any surveys must be approved by the Institutional Research Board (IRB) for human subject research. Approval can take several weeks, and approval is required before the survey may be administered.
  • If you are proposing the purchase of specific equipment or materials, include supplier information and images from a website, or comparable information. The University’s purchasing / procurement rules may require obtaining quotes from several vendors, depending on the purchase price.

If the above factors are not adequately addressed in the application, an award may be denied or delayed.

The “Is this project related to the current priorities of the Campus Sustainability Committee” section:

This is the project justification section and should answer the question “Why is this project important?” Describe the relationship between the project objectives and the goals of the Climate Action Plan. The current priorities of the Campus Sustainability Committee include energy, water, transportation, materials management (waste, recycling, purchasing, & supply chain), sustainability education, sustainability communications, and carbon offsets.  While these topic areas are high priority, this is not a prerequisite for funding.

The “Does this project have a financial payback” section:

Explain if the project will provide some type of financial savings (e.g. a reduction in utility costs, a reduction in cost to dispose of waste, etc.) If the estimated savings can be determined, calculate the payback period. [(the project cost) / (the amount saved per year) = number of years until payback]

The “Deliverables” section:

The narrative you provide in this section should answer the question “what will be delivered by this project?” Develop a bullet list of everything that will result from the project. This may include equipment, research, event participation, website information, signage, etc. This list will become the checklist of what will be expected to have been completed by the conclusion of the project. The project will not be considered complete until all items are fulfilled.

Applications must include a description of how the results of the project will be reported to the committee. The report format may vary and may range from a brief description of the project experience to a report of findings from a research project.

Most project participants are also expected to participate in the Earth Week event (typically the week of April 22nd), with a table display, posters or other presentation. 

The “Budget” section:

This section must answer the question, “How much funding do you need and what is the detail of each expense?” Describe each expense and be sure that the costs are based on quotes from suppliers, service contractors, or manufacturers, as applicable.

Be sure the itemized costs also list a shipping expense (if applicable) as quoted from the supplier(s).

When you discuss your project with any affected campus department, determine if tools or some supplies might be available. Green Fund awards should not be used to purchase items that are available for loan.

Remember to be thorough when developing the projected budget, because once the project is approved, it is expected that you will complete it within the budget you proposed.

If matching funds are secured for the project, please identify the source and amount in this section, and detail the impact of the matching funds on your overall budget. A commitment letter from an outside organization or an email from a chairperson or dean is sufficient documentation.

Remember to get accurate pricing for your project. This may require contacting a vendor and requesting a quote, which will include shipping costs to campus. Be sure to discuss your project with the vendor. They will usually assist with identifying any related items to complete your project, and they may also helpful with selecting the best item for the intended function.

4. Submit the Application 

  • Submit the application and any attachments to Wayne Shelton, Director of Sustainability & Environmental Safety at wxshelton@salisbury.edu before the application deadline.
  • Late submittals will not be considered.
  • If funds are available, proposals will also be accepted in the Spring semester.  Notice of the fund status and the Spring deadline will be posted on the Green Fund web page after the Fall award period.

Applications are reviewed in the order they are received and must meet the minimum criteria for consideration.  If the committee has questions regarding an application, the primary contact will be notified that a brief presentation is needed.   The student(s) on the project will provide a short overview of the project and answer questions posed by the committee.  Once all questions are satisfactorily answered, the applicant will be excused and notified later regarding the outcome of the vote.

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